Payroll Specialist


Pasadena, CA, USA

Full time

Aug 12

This job is no longer accepting applications.

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected and safe and improve the lives of design and construction professionals everywhere.


  • Responsible for the processing of accurate and timely payroll for weekly, semimonthly and monthly process for multi-state locations and multi-entity shared services.
  • Administration, review and validation of time entries, PTO Requests for all hourly and salaried employees.
  • Process manual checks including final checks and off cycle payrolls as needed.
  • Process garnishment orders, unemployment wage claims and other requests for information.
  • Reconcile payroll data and prepare the necessary journal entry and upload into the ERP system for posting.
  • Be the first point of contact and support for any employee related payroll questions and inquiries.
  • Supports in monthly, quarterly and year-end tasks including reconciliation and preparation of headcount, journal entries and year end forms.
  • Prepare and provide support for internal and external auditors as needed.
  • Prepare and run ad-hoc reports as needed.
  • Ensures compliance with federal, state, and local payroll tax regulations.
  • Other duties and projects as assigned.


  • Minimum of 2-4 Years of Payroll Experience.
  • FPC Designation a big plus.
  • Working knowledge of HRIS Platforms (Ceridian Dayforce, UKG, ADP, Namely, Paychex, Paylocity), Oracle Netsuite and Microsoft Office.
  • Proficiency in Microsoft Excel required.
  • Knowledge of Federal and multi State laws required.
  • Strong communication and interpersonal skills with the ability to interact with all levels of employees and management.
  • Self-starter with a positive attitude, high organizational skills, detail oriented and ability to produce accurate results.
  • Ability to maintain high degree of confidentiality.

To apply, please send the following: 

  • Your Resume
  • (Optional) Some sort of personalized introduction for us. This could be a cover letter, a few bullet points about yourself, a comic strip you’ve drawn - anything that tells us a bit about you AND why you want to work here. 

What we offer:

  • People-focused, entrepreneurial start-up culture with the backing of a stable, global, corporate entity – Nemetschek
  • Competitive compensation and benefits package (medical, dental, education reimbursement, 401k, wellness resources)
  • Work-life balance fostered through a culture of diversity, inclusion, and appreciation of individual lifestyle needs
  • You will have the opportunity for continuous professional development

About Bluebeam:

The construction industry is adopting new technology at a feverish pace. Tablets and cell phones are replacing paper blueprints, drones are surveying jobsites in 3D, and cloud collaboration is changing the way teams work together.  Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Today, over 2.2 million people throughout the world use Bluebeam. In the US, we’re a critical partner for the majority of top AEC firms, and rapidly expanding our presence globally, with offices in Sweden, Germany, UK, and Australia. 

Come design and build your future with us.

Bluebeam is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

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